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GDPR Statements

This policy explains how we use your personal information. The purpose of this policy is to inform you what to expect in relation to personal information about you which is collected, handled and processed by Brightcloud Partners Limited.

Personal Information

We will collect personal information from you when you contact to make an enquiry abouta vacancy, register your details with us or submit information to us in other ways. We may also collect personal information from you if you register with a Job Board Company website such as Jobsite. After you provide your details to Brightcloud Partners they will betransferred to our internal database.

The information about you we may collect, hold and process is set out below:

(A) Information collected and processed for finding you a suitable role is as follows:
Your full name
Your address
Your email address (s)
Your telephone number (s)
CV/work history
Job preferences including role, geographical areas and salary
Any other work related information you provide, for example, education or training
certificates
(B) Information in respect to individuals that we have previously placed or may place in the future is as follows:
Passport Number or scan of Passport.
In some cases, permits and visas
Date Of Birth
National insurance number
Full details of job offers and placements
References
Financial information (including but not limited to payroll details and terms, HMRC data,
pension scheme details, court orders and statutory payments)
A log of our communications with you by email and telephone is held on our CRM system.

What is the legal basis for processing your information?

We will rely on your consent to process the information under A and B above which is collected at the outset of the recruitment process.
Information and documentation to establish your right to work is processed by us as we are legally obliged to do so.
In respect of medical information, the basis for us processing this will depend on the circumstances, but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability or where consent has been obtained, if required.
Information in relation to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law or consent will be obtained, if required.
Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.
Once a placement has been secured, we may also process your data on the basis of our legitimate interests i.e. for administrative purposes.

Your rights

You currently have the right at any time to ask for a copy of the information about you that we hold. At this time, we have the right to charge an administration fee for this service. If you would like to make a request for information please email

Contact

Please address any questions, comments and requests regarding our data processing practices to [email protected]

Changing the information we hold about you

If you would like to change the information we hold about you or want to it to be removed from our contacts database, you may do so by e-mailing a request to
we will acknowledge your request and update or remove the information within two weeks.

Cookies and usage information

This site does not use cookies. This site does not use “web beacons” (single-pixel .gif files for tracking page usage). The server on which the site is held does use standard industry software (eg WebTrends) to collate information about the IP addresses of visitors, so that their number and the pages they see can be tracked. This information is held only temporarily. It does not contain information about you, only the IP address you used on your visit. It is collected in order to provide reports of the site’s usage so that it may be improved to offer more of what visitors are looking for.

Data Protection

Under the Data Protection Legislation, Brightcloud Partners 2, Crossways Business Centre, Bicester Rd, Kingswood, Aylesbury HP18 0RAis the Data Controller and sole owner of personal data collected. We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. Currently, the Data Protection Act 1998 applies. With effect from 25 May 2018, the General Data Protection Regulations (“GDPR”) will come into force, which will change the law.Brightcloud Partners does not sell, share or transfer this information except as set out in this privacy policy. We use up-to-date industry procedures to keep personal data as safe and secure as possible and to protect against loss, unauthorised disclosure or access.

How we use the Information

This information will have been provided, or will be provided, by you or a third party who we work with, such as a Job Board Company or another employment business or agency. In the case of references, these will be from your previous employer. Medical information may be supplied by a third party such as your GP, Consultant or Occupational Health. The outcome of criminal record checks and security clearance checks, where relevant, will be supplied by the Disclosure and Barring Service or other external company applicable to the placement.

The above information is used to provide our services to you in our capacity as an employment business / agency to find you suitable work whether on a temporary or permanent basis based on your requirements as set out below.

The information under A above may be used as follows:
To match your skill sets with job vacancies to assist in finding you the positions that most
suit you
To put forward your details to our clients and prospective employers for you to be
considered for vacancies
To place you with our clients and prospective employers
To keep you informed of available opportunities as they arise
To keep you informed of the services offered by us
The information under B above may be used as follows:
To establish that you have the right to work
To undertake relevant security and criminal record checks as required by our clients and
prospective employers and as permitted by law
To deal with any medical and health and safety issues relating to certain positions
To put in place contractual arrangements and documentation once a role has been
secured
To pay you if placed

How we hold the information

All the personal data we have is stored on our secure database.

Disclosure of your information

Your CV and related information will be shared or sent to prospective employers and ourclients. Once you have secured a placement additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA.
Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, legal advisors and other companies for the purpose of undertaking pre engagement checks for the role or for paying you.

Retention of your data

Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.

Withdrawal of consent

If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at anytime. In order to do so you should contact us by emailing

Changes to the Privacy Notice

This Privacy Notice may be changed by us at any time. This Privacy Notice will be updated in due course to comply with the further requirements under the GDPR.

Third parties

Currently we will not forward the information collected about you to any third parties except where required to do so by law. However, we reserve the right to use in the future another company (a sub-processor) to provide limited services on our behalf, such as handling the processing and delivery of mailings. If so, the third party will be under the same obligations regarding your personal information as Brightcloud Partners is and we will only provide the personal information needed to deliver the service. They will be required to maintain the confidentiality of your information and will be prohibited from using that information for any other purpose. At all times, Brightcloud Partners will control and be responsible for the use of your information.

Changes to Privacy Policy

Internet and data privacy best practice are still developing. Brightcloud Partners
therefore reserves the right to revise this policy at any time. If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it and under what circumstances – if any – we will share it with other parties. Brightcloud Partners will not, however, revise its commitment to compliance with the Data Protection Legislation.
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